Office Manager

Location: Madrid, Madrid, Spain

Type: Full Time

Min. Experience: Mid Level

Who we are:

TAPTAP, founded in Madrid in 2010, is now present in 10 markets within Europe, Africa, and the Americas. Our clients are major multinational brands, media agencies and agency trading desks seeking data-driven branding solutions through digital channels.

TAPTAP developed its own technology and operates globally through Sonata Platform. What began as a premium mobile advertising network in 2010 has grown into a highly flexible global platform powered by location intelligence. The Sonata Platform by Taptap offers new possibilities for data-driven omnichannel media buying across the open web and advanced geospatial market analysis for 360° insight into your business.

Our personality:  We are ambitious, demanding, and optimistic go-getters. We are entrepreneurs, working hard together as a team to drive and achieve our ambitious growth plans. In short, we smell opportunity where others see vulnerability.

We are a highly motivated and skilled team, where everyone’s role has a real impact on the company’s growth. Success and evolution are combined in a great company culture with people from all over the world.

Job description:

We are looking for an Office Manager for our Madrid headquarters. The role will report directly to the SVP of Finance and will organize and coordinate office administration and procedures to ensure organizational effectiveness, efficiency, and safety and create a pleasant work environment.

Job description & responsibilities:

Overseeing general office administration,
Receiving visitors at the front desk, directing, and announcing them appropriately.
Answering, screening, and forwarding incoming phone calls.
Receiving and sorting daily mail.
Responsible for office maintenance by scheduling maintenance visits, organising all necessary reparations and coordinating renovation works of office facilities (including but not limited to security and access systems, phone service, printers, and other office equipment, but also electricity, plumbing, etc.).
Overseeing cleaning service.
Purchasing office supplies and equipment and maintaining proper stock levels.
Managing contracts and price negotiations with office vendors, service providers, and office lease.
Keeping updated records of office expenses and costs.
Coordinating domestic and international travel, including flights, hotel, and car rental reservations.
Participating actively in planning and execution of company events, ordering catering, booking, and preparing the space.
Providing administrative support to Financial Department.
Performing other clerical duties, such as filing, photocopying, scanning and archiving documentation.
Organizing and scheduling meetings and appointments.
Providing support to the Executive Team.

Requirements of the role:

At least 3 years of experience in a similar role.
Fluent in English and Spanish, both spoken and written (this is a must).
Excellent communication skills.
Can-do attitude.
Excellent time management skills and ability to multitask and prioritize work.
Attention to detail and problem-solving skills.
Excellent computer skills, proficient in Microsoft Office.

We offer:

Full-time contract.
Ticket Restaurant/Health Insurance.
A flexible and solution-oriented workplace.
A fun, fast-paced working environment that will allow you to grow as a professional.

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